> ## Documentation Index
> Fetch the complete documentation index at: https://docs.newie.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Take Payments for Small Gyms and Studios

> Use Newie for simple small-gym and studio payments without booking software.

## Overview

Small gyms and studios need payment paths that work at the front desk, after a trial class, from a QR code, or through a shared link. Newie handles payment, receipts, billing, customer records, and agreed terms while the timetable and attendance stay in the normal system.

## What This Setup Solves

Set up services for the things customers actually buy: drop-ins, class packs, trials, memberships, challenges, workshops, and add-ons. Newie can take the payment, start recurring billing, and keep the customer record without turning the class timetable into payment software.

Keep attendance, class capacity, and timetable changes in the system you already use.

## Common Setup

1. Create One-Off Purchases for drop-in classes, trial passes, casual visits, workshops, merchandise, or one-time add-ons
2. Create One-Off Purchases for class packs or prepaid blocks when you track usage in your normal process
3. Create Subscriptions for weekly or monthly memberships, unlimited classes, recurring studio access, or ongoing training access
4. Create Subscriptions with Number of Payments set to a fixed number for 6-week challenges, class programs, or transformation blocks paid over time
5. Take studio sign-ups with QR codes, direct links, Tap to Pay, or Purchase as Customer
6. Add Terms of Service for cancellation, minimum term, waivers, access rules, failed payments, refunds, and studio policies
7. Add Welcome Emails with timetable links, first-visit instructions, waiver or intake forms, door access, class rules, or community links
8. Create groups for memberships, class packs, locations, trainers, class types, or programs

## Simple Setup Pattern

| Customer buys                | Newie handles                                | Gym or studio handles                           |
| ---------------------------- | -------------------------------------------- | ----------------------------------------------- |
| Drop-in or trial pass        | Payment, receipt, customer record            | Attendance and class entry                      |
| Class pack                   | Upfront payment and receipt                  | Remaining class count or manual check-in        |
| Weekly or monthly membership | Recurring billing and failed-payment records | Timetable, access, and attendance               |
| Challenge or program         | Fixed payment term and agreement             | Class delivery, coaching, and progress tracking |

## Simple Studio Payment Flow

<Steps>
  <Step title="Customer chooses how to join">
    The customer asks at the desk, scans a QR code, opens a link, taps to pay, or joins after a class.
  </Step>

  <Step title="Select the right payment">
    Choose the casual pass, class pack, weekly membership, monthly membership, challenge, or program.
  </Step>

  <Step title="Customer pays through Newie">
    The customer checks out through a link, QR code, Tap to Pay, or Purchase as Customer flow.
  </Step>

  <Step title="Newie sends confirmation">
    Newie sends the New Purchase email, receipt, agreed terms record if Terms of Service is enabled, and any Welcome Email you configured.
  </Step>

  <Step title="Customer attends classes">
    You manage attendance, class access, and timetable changes in your normal process.
  </Step>
</Steps>

## Useful Service Examples

| Offer                     | Newie Setup                          | Notes                                                               |
| ------------------------- | ------------------------------------ | ------------------------------------------------------------------- |
| Drop-in class             | One-Off Purchase                     | Works with QR codes, Tap to Pay, or a direct link                   |
| Trial pass                | One-Off Purchase                     | Useful for first visits, intro weeks, or class trials               |
| 5-class or 10-class pack  | One-Off Purchase                     | Newie records payment; you track class usage in your normal process |
| Weekly studio membership  | Subscription                         | For recurring class access                                          |
| Monthly unlimited classes | Subscription                         | Works when customers attend without booking every class             |
| 6-week challenge          | Subscription with Number of Payments | Payments stop after the set program term                            |
| Workshop or special event | One-Off Purchase                     | Useful for one-off paid classes or studio events                    |

## Keep Booking Out of It

Do not add booking steps unless you actually need them. For many small gyms and studios:

* Newie handles payment, agreements, receipts, billing, and customer records
* You manage the timetable, attendance, check-in, door access, and class capacity

Create Newie services for the things customers buy, not for every class on the timetable.

*Last updated: 2026-06-26*