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Overview

Creative packages often need money collected around deposits, staged payments, final balances, or agreed client terms. Newie keeps the payment and customer record attached to the job.

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Before the Shoot Is Locked In

Before the shoot is locked in, secure the date, confirm what is included, collect the deposit, and make the final-balance timing clear. Keep shoot planning, gallery delivery, editing, and client communication in the normal photography workflow.

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What Protects the Photographer

  • A booked date is inventory that may be hard to resell if the customer cancels late
  • The client needs to know what is included before the shoot, not after seeing the gallery
  • Final balances should be clear before delivery, especially for weddings, events, galleries, albums, or commercial files
  • Usage rights, raw files, editing limits, and turnaround time need to be agreed before payment
  • Add-ons such as extra edits, prints, rush delivery, or album upgrades should have their own payment path

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Common Setup

  1. Create One-Off Purchases for booking fees, deposits, shoot fees, mini sessions, or paid-upfront packages
  2. Create Instalment Plans for larger packages paid over scheduled payments
  3. Create services for different package levels, session types, or add-ons
  4. Add Terms of Service for booking terms, cancellation rules, usage terms, payment expectations, or delivery conditions
  5. Add a Welcome Email with preparation guides, booking forms, location details, questionnaires, or upload links
  6. Create groups to organize services by package type, photographer, location, campaign, or offer

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Deposit to Final Delivery Flow

1

Customer enquires or books

The customer chooses a package or talks to you first.
2

Send the deposit or package link

Use the payment option that matches the structure: One-Off Purchase, custom link, or Instalment Plan.
3

Customer agrees and pays

If Terms of Service is enabled, the customer accepts the agreement before paying.
4

Share next steps

The Welcome Email can include preparation instructions, location details, booking forms, questionnaires, or delivery expectations.
5

Manage future payments

Use an Instalment Plan for scheduled payments, or create One-Off Purchases for balance payments or add-ons.

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Photography Terms to Define

  • Deposit or booking fee and whether it is refundable
  • Shoot date, location, session length, and included deliverables
  • Final balance due date
  • Cancellation or rescheduling rules
  • Usage rights, image delivery, and whether raw files are included
  • Whether final files, albums, prints, or galleries are delivered only after full payment
  • How extra edits, prints, rush delivery, or add-ons are purchased

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Useful Service Examples

Last updated: 2026-06-26