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Use Newie to collect payments for a photography session or package, record the client’s accepted terms and send preparation instructions. Keep date availability, bookings and gallery delivery in your photography tools. You can charge the full fee once, collect a deposit and balance separately, or spread the package total over scheduled instalments.

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Choose the payment arrangement

Use separate One-Off Purchases if the balance is due when you reach a stage, such as the shoot or gallery approval. You send the balance link when it is due. An instalment plan follows its scheduled dates independently of the shoot and delivery.

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Create checkout for the session or package

  1. Open Sell → Services → New Service and choose the service type above.
  2. Name the service so the client can recognise the package and payment. For a deposit or final balance, include that in the name and enter only that payment’s amount. For an instalment plan, enter the total, number of payments, billing period and first billing date.
  3. In Description, explain the session and deliverables: the coverage or session length, what images or products are included, and the delivery arrangement. For a deposit, state the remaining balance and when it will be due.
  4. Add Terms of Service for the conditions the client needs to accept. These can cover rescheduling, cancellation, the deposit arrangement and image use, or link to your existing photography agreement.
  5. Add a Welcome Email with the next step for this package, such as a preparation guide, questionnaire or booking instructions. If the session is already booked, explain how the client receives their shoot details.
  6. Review the price and any payment dates in the service preview. Turn on Available for Sale and save.
For a deposit and later balance, create the second One-Off Purchase with the remaining amount. Each payment has its own record; Newie does not calculate the outstanding package balance across separate purchases.

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Take payment alongside your booking process

Choose … → Share Link on the deposit or package service. You can share checkout as part of your booking conversation or through your existing booking process. The client reviews the service, accepts enabled terms and enters their payment details. Newie sends the purchase email and your configured Welcome Email after checkout. A link to your booking calendar helps the client take the next step; it does not reserve a time on its own. If you require a deposit to confirm a booking, check its payment status in Newie before confirming the date. A bank payment can still be Pending or Processing after checkout. For a new purchase of the same package at a different agreed price, choose Custom price, or Custom price or start date for an instalment plan. Custom Pricing Links keep the package’s description and terms. If changing the price also changes a deposit, total or remaining balance written there, create a separate service with those details updated.

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Collect the balance and handle changes

For a separate balance payment, send its service link when payment is due. Open All Customers, find the client and select Invoice History to see whether it has been paid. If full payment is required before gallery or file delivery, check all the package’s payment records before releasing it. For instalments, open Instalment Plans and select the client’s plan to review Invoice History. A changed shoot date does not move the payment schedule. If you agree to postpone the next payment, use … → Edit Payment Date, or Edit Start Date before billing begins, where available. For extra edits, prints or an upgraded package, create a One-Off Purchase describing the additional work and price. Keep any resulting print order or gallery changes in your photography system. If a booking is cancelled, review any running instalment plan as well as payments already collected. Cancelling a plan and refunding a payment are separate actions; follow the arrangement agreed with the client. Last updated: 2026-09-11