Skip to main content

​
Overview

Small gyms and studios need payment paths that work at the front desk, after a trial class, from a QR code, or through a shared link. Newie handles payment, receipts, billing, customer records, and agreed terms while the timetable and attendance stay in the normal system.

​
What This Setup Solves

Set up services for the things customers actually buy: drop-ins, class packs, trials, memberships, challenges, workshops, and add-ons. Newie can take the payment, start recurring billing, and keep the customer record without turning the class timetable into payment software. Keep attendance, class capacity, and timetable changes in the system you already use.

​
Common Setup

  1. Create One-Off Purchases for drop-in classes, trial passes, casual visits, workshops, merchandise, or one-time add-ons
  2. Create One-Off Purchases for class packs or prepaid blocks when you track usage in your normal process
  3. Create Subscriptions for weekly or monthly memberships, unlimited classes, recurring studio access, or ongoing training access
  4. Create Subscriptions with Number of Payments set to a fixed number for 6-week challenges, class programs, or transformation blocks paid over time
  5. Take studio sign-ups with QR codes, direct links, Tap to Pay, or Purchase as Customer
  6. Add Terms of Service for cancellation, minimum term, waivers, access rules, failed payments, refunds, and studio policies
  7. Add Welcome Emails with timetable links, first-visit instructions, waiver or intake forms, door access, class rules, or community links
  8. Create groups for memberships, class packs, locations, trainers, class types, or programs

​
Simple Setup Pattern

​
Simple Studio Payment Flow

1

Customer chooses how to join

The customer asks at the desk, scans a QR code, opens a link, taps to pay, or joins after a class.
2

Select the right payment

Choose the casual pass, class pack, weekly membership, monthly membership, challenge, or program.
3

Customer pays through Newie

The customer checks out through a link, QR code, Tap to Pay, or Purchase as Customer flow.
4

Newie sends confirmation

Newie sends the New Purchase email, receipt, agreed terms record if Terms of Service is enabled, and any Welcome Email you configured.
5

Customer attends classes

You manage attendance, class access, and timetable changes in your normal process.

​
Useful Service Examples

​
Keep Booking Out of It

Do not add booking steps unless you actually need them. For many small gyms and studios:
  • Newie handles payment, agreements, receipts, billing, and customer records
  • You manage the timetable, attendance, check-in, door access, and class capacity
Create Newie services for the things customers buy, not for every class on the timetable. Last updated: 2026-06-26