Use this when you run a small gym or studio in person and do not need customers to book through Newie. Customers might walk in, scan a QR code, join at the front desk, pay after a trial class, or buy from a link in Instagram. Newie handles payment, receipts, billing, customer records, and agreed terms. The class timetable, attendance, access, and capacity management can stay in your normal process.Documentation Index
Fetch the complete documentation index at: https://newie.mintlify.app/llms.txt
Use this file to discover all available pages before exploring further.
What You Usually Want
Small gyms and studios often want the fewest moving parts possible. You already know who comes to class, or you manage attendance at the door. What you need is a simple way to take payment, start recurring billing, and keep a clear customer record. Newie works best here when you set up the payment products customers actually buy: drop-ins, class packs, trials, memberships, challenges, and workshops.Common Setup
- Create One-Off Services for drop-in classes, trial passes, casual visits, workshops, merchandise, or one-time add-ons
- Create One-Off Services for class packs or prepaid blocks when you track usage separately
- Create Subscriptions for weekly or monthly memberships, unlimited classes, recurring studio access, or ongoing training access
- Create Fixed-Term Subscriptions for 6-week challenges, class programs, or transformation blocks paid over time
- Use QR codes, direct links, Tap to Pay, or Purchase as Customer for sign-ups at the studio
- Use Terms of Service for cancellation, minimum term, waivers, access rules, failed payments, refunds, and studio policies
- Use Welcome Emails for timetable links, first-visit instructions, waiver or intake forms, door access, class rules, or community links
- Use groups to separate memberships, class packs, locations, trainers, class types, or programs
Simple Setup Pattern
| Customer buys | Newie handles | Gym or studio handles |
|---|---|---|
| Drop-in or trial pass | Payment, receipt, customer record | Attendance and class entry |
| Class pack | Upfront payment and receipt | Remaining class count or manual check-in |
| Weekly or monthly membership | Recurring billing and failed-payment records | Timetable, access, and attendance |
| Challenge or program | Fixed payment term and agreement | Class delivery, coaching, and progress tracking |
Simple Studio Payment Flow
Customer chooses how to join
The customer asks at the desk, scans a QR code, opens a link, taps to pay, or joins after a class.
Select the right payment
Choose the casual pass, class pack, weekly membership, monthly membership, challenge, or program.
Customer pays through Newie
The customer checks out through a link, QR code, Tap to Pay, or Purchase as Customer flow.
Newie sends confirmation
Newie sends the purchase confirmation, receipt, signed agreement where Terms of Service is enabled, and any Welcome Email you configured.
Useful Service Examples
| Offer | Newie Setup | Notes |
|---|---|---|
| Drop-in class | One-Off Service | Good for QR codes, Tap to Pay, or a direct link |
| Trial pass | One-Off Service | Useful for first visits, intro weeks, or class trials |
| 5-class or 10-class pack | One-Off Service | Newie records payment; you track class usage separately |
| Weekly studio membership | Subscription | Good for recurring class access |
| Monthly unlimited classes | Subscription | Good when customers attend without booking every class |
| 6-week challenge | Fixed-Term Subscription | Payments stop after the set program term |
| Workshop or special event | One-Off Service | Good for one-off paid classes or studio events |
Keep Booking Out of It
Do not add booking steps unless you actually need them. For many small gyms and studios, the clean setup is:- Newie handles payment, agreements, receipts, billing, and customer records
- You manage the timetable, attendance, check-in, door access, and class capacity