Overview
Google Sheets is the simplest place to keep a running Newie event log. It gives operators a filterable record of customers, payments, invoices, and lifecycle changes without setting up a heavier reporting tool.What You’ll Need
- Newie connected to Zapier
- A Google account with access to the target spreadsheet
- A spreadsheet with column headers already in place; Zapier maps to existing headers, so create them before building the Zap
Common Zaps
Subscription Started → Google Sheets: Create Spreadsheet Row Append a row to a “Customers” sheet with name, email, service, and active start date when billing starts and the subscription becomes active. Payment Paid → Google Sheets: Create Spreadsheet Row Append a row to a “Payments” sheet for every successful payment - useful for monthly revenue snapshots and cross-checks against your accounting tool. For BECS Direct Debit, this row is created after bank confirmation, not at initial payment submission. Payment Overdue → Google Sheets: Create Spreadsheet Row Log overdue invoices to a dedicated tab so someone can work the list daily. Subscription Ends → Google Sheets: Update Spreadsheet Row Use Lookup Spreadsheet Row first to find the customer in the Customers sheet, then update an “End Date” column so the row reflects current status.Setup at a Glance
- If you have not connected Newie yet, follow Connecting Newie to Zapier first.
- In Zapier, create a new Zap and choose Newie as the trigger. Pick the trigger event (e.g. Payment Paid, Subscription Started, or One-Off Purchase Complete).
- Connect Google Sheets as the action app and authorize.
- Choose Create Spreadsheet Row.
- Select the spreadsheet and worksheet, then map Newie fields to each column header.
- Test, then turn on the Zap.
Notes
- Don’t rename spreadsheet headers once the Zap is live without remapping the Zap fields.
- For high-volume accounts, consider a single “Events” sheet with a Type column rather than one tab per Newie trigger; it’s easier to pivot.
- Google Sheets has a spreadsheet cell limit, not a fixed row limit. More columns mean fewer possible rows, and very large sheets can become slow before they hit the limit. For long-lived logs, periodically archive older rows into another file.